Privacy
Privacy & GDPR Policy
AGNCI processes personal data in accordance with the General Data Protection Regulation (GDPR). This policy describes what data we collect, why we collect it, and how we protect it.
Last updated: April 2026
In case of any discrepancies between this translation and the Dutch version, the Dutch version shall prevail.
1. Who are we?
AGNCI is an AI-powered recruitment platform that connects staffing agencies and employers. AGNCI is established in the Netherlands and acts as the data controller for personal data processed through the platform.
2. What data do we collect?
We process the following categories of personal data: name, business email address, telephone number, company name, job title, work experience and educational details of candidates, and technical data such as IP address and browser information. Candidate data is only processed with explicit consent or on the basis of a legitimate interest of the submitting agency.
3. What do we use your data for?
We use personal data for: providing the platform and its matching functionality, communication about our product, invoice processing, improvement of our services, and compliance with legal obligations. We never sell data to third parties.
4. Legal bases
Processing is carried out on the basis of: performance of a contract (Art. 6(1)(b) GDPR), legal obligation (Art. 6(1)(c) GDPR), legitimate interest (Art. 6(1)(f) GDPR), or explicit consent (Art. 6(1)(a) GDPR).
5. Retention period
Personal data is not retained longer than necessary. Account data is retained for the duration of the agreement plus 2 years thereafter. Financial data is retained for 7 years in accordance with fiscal retention obligations. Candidate data is deleted as soon as the submitting agency requests this, or no later than 12 months after the last activity.
6. Sharing with third parties
We only share data with sub-processors that assist us in providing the platform, such as hosting providers, email providers, and AI providers. We have entered into data processing agreements with all of these parties. Data is processed within the EU or under appropriate safeguards such as Standard Contractual Clauses.
7. Your rights
You have the right to access, rectification, erasure, restriction of processing, data portability, and objection. You may withdraw your consent at any time. Requests can be submitted via privacy@agnci.ai. We will respond within 30 days. If you are not satisfied, you may file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
8. Security
We take appropriate technical and organisational measures to protect personal data against loss, misuse, and unauthorised access. All connections are encrypted via TLS, passwords are stored in hashed form, and access to data is restricted on a need-to-know basis.
9. Cookies and similar technologies
AGNCI only places strictly necessary (functional) cookies. These are required for the operation of the platform and fall under the exemption of Article 5(3) of the ePrivacy Directive (2002/58/EC), meaning no consent banner is required. Specifically, we place: (1) a session cookie for authentication via Supabase, so that you remain logged in, (2) a CSRF token to secure requests, and (3) a preference cookie for the selected language of the platform. We do not use tracking, advertising, or profiling cookies, nor any third-party cookies for marketing purposes. For anonymous usage statistics, we use Vercel Web Analytics, which operates entirely without cookies and does not store IP addresses or personal data. You can always delete or block cookies through your browser settings. Please note that disabling functional cookies may limit the functionality of the platform.
10. Changes
This privacy policy may be amended from time to time. The most recent version is always available on this page. In the event of substantial changes, we will inform you via email or a notification within the platform.
Questions?
Please contact our Data Protection Officer at privacy@agnci.ai.